You’re a medical transcriptionist. You understand the lingo and you type fast. Maybe you’ve achieved a lot in the industry.
But, there’s a potential problem. By all accounts, the job outlook for medical transcriptionists, for the decade to 2029, isn’t great. This means that if you’re looking for another job, you’re going to have to take proactive steps to make sure that your resume stands out and gets noticed.
But, you’ve only got about six seconds to make an impression! Here’s what you need to do.
Resume objective for medical transcription
As Indeed.com points out, medical transcriptionists work in many different settings.
Since the COVID-19 pandemic hit the world, they have more opportunities to work remotely. After all, it doesn’t really matter where a medical transcriptionist is. He or she will be connected to their headphones until they get the job finished.
But how does that affect your resume and the way you structure it?
The recruitment company, Zippia, points out that you can include an objective or professional summary if you have the space to do so. They also concede that it’s a good idea if you can use it to impress recruiters!
You do, though, need to keep an objective statement short and to the point. It will only work if you use it to show why the employer should hire you, how the position aligns with your personal career goals, and what experience and skills you can offer to add value to the job.
Highly experienced medical transcriptionist with more than five years of experience and a proven history of detailed patient care. Detail-oriented with a proven ability to leverage stenotype machines. Excel at medical record facilitation and case follow-up.
Resume skills for medical transcription
All transcriptionists need to be able to listen attentively and type fast. They also need to be patient, responsible and have critical thinking skills. Time management is also very important.
Additionally, they need a comprehensive understanding of the intricacies of grammar and spelling and a good solid knowledge of punctuation.
Medical transcriptionists also need to understand and interpret medical terminology – and spell words correctly. This can be particularly tricky if you find yourself transcribing recordings made by people with unusual accents or by multiple speakers.
Of course, computer skills are essential too, and some employers insist that their medical transcriptionists know how to operate electronic health records (EHR).
Critical-thinking | Time management | Listening | Writing | Computer | Grammar | Accurate transcription | EHR
Medical transcription work experience
Sometimes medical transcriptionists are referred to as healthcare documentation specialists. But they do exactly the same thing. They listen to voice recordings that physicians and other healthcare workers have made and type out the words to convert them into written reports.
Sometimes medical transcription work entails reviewing and editing medical documents that have been created with speech recognition technology.
The job can be technically challenging because medical transcriptionists often have to interpret medical terminology and abbreviations when they prepare patient medical histories, discharge summaries, and other medical documents.
When you create your resume, you need to match your experience as closely as possible to the job description of the position you are applying for. It won’t be exactly the same, but you can pull out elements that match.
Also, remember that privacy is very important in this industry, so you should try and show how you achieved this professional ethic.
Sample Work Experience
Inform Diagnostics, AZ
Medical Transcriptionist, 2019 – 2020
Responsible for transcribing patient information into the laboratory information system (LIS). This included confidential medical reports and other data provided by pathologists and other healthcare providers.
- Reported cancer and COVID-19 cases through the appropriate reporting channels mandated by the state of Arizona.
- Modified and created amended reports to resolve discrepancies and/or billing issues after case sign-out as needed.
- Maintained and researched with reference to glossaries and other reference materials.
- Directed report destinations including print, fax, and transmission, according to established policy.
Medical Transcriptionist, 2017 – 2018
Worked under the direction of the medical transcription supervisor performing the necessary daily activities needed for pathology reports from digital voice dictation.
- Transcribed and then returned dictated reports in an electronic form to physicians for review.
- Transcribe dictation by pathologists and histological staff regarding the gross and microscopic descriptions and diagnosis of anatomic pathology.
- Distinguish between homonyms and recognize inconsistencies and mistakes in medical terms, referring to dictionaries, drug references, and other sources on anatomy and physiology.
- Translate medical terminology and abbreviations into their expanded forms to ensure the accuracy of patient and health care facility records.
- Identify mistakes in reports and check with doctors to obtain the correct information
Shasta Eye Medical Group, CA
Medical Transcriptionist, 2015 – 2016
Spent two years working for a company that provides eye care in a highly regarded practice attended by four ophthalmic physicians.
- Transcribed and edited a vast amount of recording material and verified the accuracy of patient information.
- Match complaints to diagnoses using medical records that needed review for specific date reports for each and every date of the services being transcribed.
- Verified the accuracy of transcriptions in terms of grammar, punctuation, and spelling.
- Researched appropriate reference materials to be sure that the specific language used was accurate, concise, and easy to understand.
- Flagged charts that had been dedicated to the incorrect pool so that the supervisor could move them to the correct pool.
Medical transcription education
According to the U.S. Bureau of Labour Statistics (BLS), employers prefer hiring applicants who have completed post-secondary education in medical transcription, even though there is plenty of on-the-job training as well.
When we sampled job postings though, we did note that there were numerous entry-level medical transcription jobs available to competent people with a high school or equivalent diploma.
Post-secondary training is usually done at vocational schools and community colleges, and there are many online, distance-learning courses. Most have dedicated medical transcriptionist programs.
While these programs typically take one year, and result in a certificate, there are also associate’s degree programs.
All include coursework in anatomy and medical terminology, as well as risk management issues. It is also important for medical transcriptionists to know about legal issues that affect medical and general healthcare documentation.
Proficiency with the necessary software is also vital.
If you opt for online training, it is important to check the requirements for your state because licensing and/or possible certification requirements may differ.
Williston State College
Associate of Medical Transcription, 2016 – 2017
Penn Foster College
Medical Transcriptionist Diploma, 2016 – 2017
- Received an overall average of 83% for my diploma
According to the Transcription Certification Institute (TCI), the skills all transcriptionists (including those doing medical transcription) need most include attentive listening, patience, a sense of responsibility, and critical thinking. These are soft skills that are part of your personality and character.
Hard skills that can be learned include typing fast, knowledge of correct punctuation, and a comprehensive understanding of English grammar and spelling.
If you aren’t a fast typist and your English grammar skills aren’t that great, there are short courses you can take to improve these areas.
The TCI program includes everything from basic transcription tips to time management. The Institute also offers internship opportunities.
You can do their course online, or you can look for other organizations that offer elements of their course. For example, you could just learn to master speed typing or Microsoft Word, or you could take a course in interruptive dialogue. There are lots of options.
If you opt for certification (see below), you will be required to do ongoing training and education.
- Microsoft Word
- Transcription Tips for Medical Transcriptionists
- Interruptive Dialogue
- Keyboard Skills
Even though certification is not usually retired by employers hiring medical transcriptionists, some do opt to become certified.
There are two options available from the Association for Healthcare Documentation Integrity (AHDI), the Registered Healthcare Documentation Specialist (RHDS), and the Certified Healthcare Documentation Specialist (CHDS).
Both entail examinations and continuing education or periodic retesting every three years.
The RHDS certification (previously known as the Registered Medical Transcriptionist or RMT) is intended for medical transcriptionists who have less than two years of experience in a clinic, doctor’s office, or similar.
The CHDS (previously known as the Certified Medical Transcriptionist or CMT) is available to those who already have an RHDS. But to qualify to do the exams, candidates need to have had experience handling dictation in various medical specialties including at least two years of acute care dictation experience.
Complete medical transcription resume sample
We sampled scores of job postings to get a good idea of what employers want from a medical transcriptionist.
We chose the advert below to use as a reference for a resume sample. We hope this will make it easier for you to compile your own resume tailored to the job you choose.
As you can see from the advert, the research undertaken in the Eunice Kennedy Shriver National Institute of Child Health and Human Development is vitally important and provides essential research training for a wide range of health professionals.
The transcription job requires a qualified and highly experienced medical transcriptionist who will work with the Institute’s chief of staff. They mention a range of tasks including submission of manuscripts to scientific journals.
The skills required are listed, and it is important to match your skills as closely as possible to the ones that they want. You will also need to show that you have a relevant bachelor’s degree and at least three years of experience. Certification is not required.
Dedicated medical transcriptionist with four years of experience in varied medical fields. Sound judgment and an excellent team player. Determined to focus on research.
Communication | Motivation & self direction | Resourceful | Teamwork | Respect | Flexible | Attention to detail | Type at 76 WPM | Medical terminology | Discretion & diplomacy
Biotech Clinical Laboratories. MI
Pathology Transcriptionist, 2019 – 2020
Worked as part of the team at the lab perming a multitude of functions including transcription of ross and microscopic dictation.
- Translated and transcribed the dictations of pathologists and ensured they were comprehensive typed records.
- Operated a range of word processing, dictation, and transcription equipment.
- Followed policies and procedures that contributed to the efficiency of the pathology transcription department.
- Collected quality assurance data and reported the data to the lab’s pathologist every month.
Pathology Group Inc., MI
Medical Transcriptionist, 2018
Worked under the direction of the medical transcription supervisor transcribing pathology reports from digital voice dictation every day. Returned dedicated reports in electronic form for review by the physician.
- Transcribed dictation by pathologists and histological staff relating to gross and microscopic descriptions and the diagnosis of anatomic pathology.
- Distinguished between homonyms and recognized inconsistencies and mistakes in medical terms, providing references to dictionaries and other sources on anatomy and physiology.
- Translated medical terminology and abbreviations into their expanded forms to ensure the accuracy of patient and health care facility records.
- Identified mistakes in reports and checked with doctors to ensure the correct information was used.
Henry Ford Health System, MI
Medical Transcript – Pathology, 2017
Transcribed pathology reports using laboratory information systems with a high degree of accuracy. Regularly coded diagnoses into the lab and patient information systems.
- Undertook consistent rapid data entry with excellent spelling and grammar + proofreading for accuracy and completeness.
- Followed up with customers to get missing information.
- Rehabilitated specimens from triage and track them whenever necessary.
- Collated and transported slides and reports for members of the pathology staff.
University of Michigan
Bachelor’s Degree in Medical Transcription, 2013 – 2016
- Microsoft Office Updates
- Keyboard Skills
Medical transcription job opportunities are on the decrease so to get the job you want, you are going to have to pay careful attention to your resume.
- Even though it isn’t compulsory to include an objective statement in your resume, it is a good way to highlight your goals and skills and show how they will align with the position you want.
- You must be sure that the skills and experience you have are in keeping with the needs of the employer.
- Work experience is very important. While you might get a job with a high school diploma, the pay will be considerably better if you have a secondary diploma or a degree.
- Sound knowledge of medical terminology is a must. A keen interest in the topic will be a great help.
Tips from Experts
“Humanize your profile summary. Try to weave your personality into your profile. It’s a tough thing to do on a professional resume, but most transcribers achieve it by mentioning their interests and how it made them a better person and transcriptionist.” – Mahesh Kumar, Transcription Certification Institute, Washington State
“The easiest way to get into this career field is as a specialty medical transcriptionist/healthcare documentation specialist (MT/HDS). This means working in one medical specialty, becoming an expert in the terminology, procedures, pharmaceuticals, and abbreviations of that specific field.” – Blackstone Career Institute Medical Transcription Program
“As a medical transcriptionist, you will listen to dictated recordings made by physicians and other healthcare professionals and transcribe the information into medical reports, correspondence, and other administrative material. A medical transcriptionist uses a foot pedal to pause the recording while transcribing, and keys the text into a personal computer or word processor, editing as necessary for grammar and clarity.” – Brighton College
If you’re looking to increase your earning potential as a medical transcriptionist, the first thing to do is upgrade your resume. But make sure it highlights the skills and experience advertised in the job you are chasing.
We have provided you with lots of ideas and tips, use them to tailor a resume that will help you get the job. Don’t ever be tempted to churn out the same old resume every time. That doesn’t work, ever.